How to schedule email delivery in Gmail and Outlook

Sending emails is one of the activities that we carry out most frequently in our day to day. However, we cannot always be in front of the computer or mobile phone to send our messages at a specific time; either because we are in a different time slot than our recipient, or because we do not have free time to dedicate to this task. For this reason, Gmail and Outlook have very useful tools to schedule our emails.

The tools already exist, and today we are only going to show you the steps so you can schedule your Outlook or Gmail emails for the time and day you need it. Also, you can follow these steps from your iOS, iPadOS or Android device; as well as from your computer Mac or Windows.

First of all, let's go for the basics. We will start by explaining how to program your emails on a computer, and then move on to the mobile version. In turn, both email platforms have several ways to set the desired schedule, but don't worry, we'll clarify all this here.

How to schedule an email from Gmail on Mac or Windows

Schedule sending emails in Gmail If you want to schedule an email from Gmail from your Mac or Windows computer, just follow the procedure described below.

Enter to Gmail and sign in to your account if you haven't already done so. Click Compose. Write the email with all the necessary information, including recipient and subject. When you're ready, click the arrow next to the word Send, on the blue button.Tap Schedule Send.Select the date and time you want your email to be sent. Here, you can choose the options that Gmail provides; but if you click on Choose date and time you can decide manually and in a more specific way. Once you have chosen the date and time, tap on Schedule delivery. Done, your email has been scheduled to be sent at the agreed time.

Schedule a Gmail email from your Android or iOS mobile

In case you want to schedule an email from your mobile, the steps will have to be done from the Gmail application.

Open the app on your device. Tap on Compose. Write your email, and do not forget to fill in the recipient and the subject of the same.Once finished, tap on the three dots in the upper right corner of the screen.Choose the option Schedule delivery.As in Windows or Mac, here you can also choose one of the options predefined by Gmail; although you can also choose a more specific date and time of your choice by tapping on Choose date and time. Once you have selected the desired date and time, tap on Save. Done, the email will be scheduled immediately to be sent at the agreed time.

How to schedule an Outlook email on Mac or Windows

In a world dominated by Gmail, we sometimes forget that there are still many users who prefer the services of Outlook, the Microsoft alternative. If you are one of them and want to schedule your emails on a Mac or Windows computer, follow these simple steps.

Open Outlook on your computer.Tap on New message to compose a new mail.Here, write your message, and also the recipient and the subject that it will contain.Once you have everything done, you can proceed to program it.Tap on the arrow that points down next to the word Send, on the button Click Send Later. In the new window that appears, you can choose one of the default options by Outlook, or you can tap on Custom Time and choose one that suits your requirements. When you have the time and date selected, touch the Send button. Done, your mail has already been programmed to be sent when you need it.

Schedule an Outlook email from your Android or iOS mobile

Spark, app for iOS and Android Unfortunately, unlike Gmail, Outlook only allows us to schedule emails natively in its web version. However, there is a way around this limitation of iOS and Android, and it is achieved by downloading a third-party application to do the job for us.

Spark is an app for Android and iOS that will allow you to configure your email from almost any platform. It also has eye-catching features like the ability to have private email conversations, integrations with cloud services and, of course, the ability to schedule your messages for any time you want from your mobile.

To do this, you just have to start the normal writing of an email and, in the lower toolbar, you will see the icon of an email with a clock. Click on it to enter the mail programming menu. This works the same way on both Android and iOS.